Friday, October 17, 2008

Groom's guide to wedding planning

In the not-too-distant past, grooms-to-be weren't included in the decision-making for their own weddings, often because they had no inclination to take part. Times have changed, and so have grooms. The nineties groom regards his engagement as a partnership. He is just as likely to supervise the decorating of the wedding cake as to buy the airline tickets for the honeymoon. Besides, when you're looking forward to a marriage of equality, and a celebration that you're probably helping to pay for, it makes sense that you should be involved in the wedding planning.

Start by making it known that you want to be included in decisions and work parties. Have a couple of good, long brainstorming sessions with your fiancée. Narrow down your likes and dislikes and set parameters: once the wedding planning gets into high gear, more and more compromises will blur your initial goals. If the two of you have a strong, united sense of what you want, then you'll weather these changes without regrets.

Getting started

Consult with your fiancée to organize a plan of attack and divide up responsibilities. When deciding which jobs to do, focus on your areas of expertise (culled from business or hobbies). You may even choose tasks that fall into the legendary realm of the bride, such as ordering the flowers or choosing the bonbonnières or favors. Consider yourself a blazer of trails for grooms yet to come.

Keep all notes, quotes, and receipts together. Liaising often with your fiancée is imperative in order to keep on track with deadlines and budgets. Look for leads on wedding products and services; use your network of friends, relatives, and colleagues for word-of-mouth recommendations. However, always personally check out a source: relying on someone else's opinion can be hazardous.

The invitations, flowers, wedding clothes, cake, reception menu, limousine, and keepsakes all tangibly reflect the personal style of, ideally, both the bride and the groom, so contribute as much as you can to the choice and, in some cases perhaps, the manufacture of them. Your input is equally important at the gift registry; you'll be using the tableware, appliances, and so on, for a long time, so make sure you're involved in choosing them.

Choosing your wedding party

You can have your best friend (male or female), your brother, your sister, your father, even your grandfather, as your best man (or "honor attendant," if female) if you so desire. You can even have two honor attendants, rather than one best man. This role entails a lot of responsibility, so choose someone who is reliable, hard-working, and a real swell guy (or gal). He (or she) will be a lot of help to you with some of the bigger jobs requiring a good second opinion and/or another pair of arms or set of wheels. Two-man tasks might include checking out formalwear, limousines, catering equipment, and hotel accommodations for out-of-town guests, picking up liquor orders, and helping to decorate the ceremony and/or reception sites.

The traditional rule of thumb is that there should be one usher for every 50 guests. However, it is not necessary to have an equal number of ushers and bridesmaids. Not always do good friends and honored relatives measure out equally between bride and groom. Every wedding procession can have its distinctive style. If there is one more usher than maids, for instance, perhaps one maid can precede a pair of ushers, or the ushers can both escort the maid, one on either side of her. Don't compromise your wedding party selection for the sake of symmetry.

The groom's traditional duties

Some of these may no longer be solely the groom's responsibility; for instance, the modern bride will probably want to have a say in the honeymoon plans and participate more actively in the toasts/speeches.

  • Choose your wedding party (best man and ushers)
  • Organize your family's part of the guest list.
  • Organize and pay for the marriage license.
  • Buy thank-you gifts for the best man and ushers.
  • Organize the honeymoon.
  • Make sure the best man has the checks, in envelopes, to be given to the officiator, the musicians, and anyone else rendering a service to be paid for immediately after the ceremony.
  • Get to the wedding ceremony on time.
  • In the receiving line, stand at your bride's left and accept congratulations graciously and with brevity.
  • The groom is usually the second person to propose a toast. After the master of ceremonies has toasted the bride and groom, the groom rises, thanks the MC, and then proposes a toast to his bride. He also responds to toasts to the bridal couple.
  • Cut the cake with your bride. (The groom usually holds the cake knife, with his bride's hand poised on top of his.)
  • Join your bride for the first dance, then dance with various relations: first your mother-in-law, then your mother. (After that, as you dance with the maid of honor, the best man should dance with the bride, and the ushers should join in with the bridesmaids.)

Great ways to get involved and personalize your wedding

Here are some new ideas for participating in the wedding plans and preparations, as well as some interesting digressions from tradition.

  • Draw the map (if needed) to be included with the invitation.
  • If you're a great cook, create something to enhance the menu for the reception or rehearsal dinner: platters of hors d'oeuvres, a cake for the sweet table, or a delicious punch.
  • If you're an artist (either professionally or as a hobby), consider making the cake topper, designing the cover of the wedding programme/reception menu, or drawing up personalized wine labels.
  • Build a free-standing garden lattice screen as a backdrop for the head table.
  • Wire up strings of lights with individual battery packs, or bolt garden spotlights to wooden bases, for decoratively lighting the reception room.
  • Help your parents organize and host the rehearsal dinner.
  • Write a short addition to your vows, perhaps quoting Shakespeare's Sonnet 116, scriptural verses from The Song of Songs, or even Elizabeth Barrett Browning's "How do I love thee?" from Sonnets from the Portuguese.
  • Arrive at the wedding ceremony with the bride, as European grooms used to do for centuries.
  • If you're a Christian groom, you have more options than ever for making your entrance at the wedding ceremony. The conventional way is to walk in with the officiator and take your place at the top of the aisle. You may, however, opt instead to join the processional, escorted by your parents, as is done in the Jewish ceremony; or escort your bride or meet her halfway up the aisle; or escort the mother of the bride up the aisle just prior to the start of the processional music.
  • Send your own telegram to your bride to be read at the reception, declaring your love for her.
  • Give a joint toast with your bride.
  • Don't remove the bride's garter with your teeth. Nineties etiquette has the groom being handed the garter by his new wife, tossing her handkerchief instead, or dropping the ritual altogether.
  • Give your boutonnière to your grandmother before leaving for your honeymoon.
  • Write half the thank-you notes.

Coordinating the look of your bridal party: choosing the dresses, accessories, and makeup.

The women of your wedding party may all have close relationships with the bride and groom, but that may be the only thing they all have in common. When it comes to organizing a coordinated look for your bridesmaids, you'll have to consider that each woman may wear a different size and, more importantly, will have her own sense of style and beauty. Start making fashion and beauty plans well in advance to allow lots of time for experimenting, discussions, fittings, and deliveries.

As soon as you've decided on your wedding gown or the theme of your wedding, you can start seriously looking for your bridal party's outfits. As a first step, consider hosting a casual get-together so that your bridesmaids can meet each other, brainstorm about wedding ideas, and talk about dress styles. Get a general consensus of their tastes and budgets. Be up front about what you will pay for and what you expect them to cover to avoid misunderstandings or hurt feelings later on. Be prepared to compromise. If any of your bridesmaids finds the financial responsibilities too much, don't pressure her; if you can't help her with the cost, tell her that you still value her participation and give her a role to play, either in the ceremony or wedding planning, that does not require her to be a member of the wedding party.

The Dresses

Make a list of all the bridesmaids' sizes (dress and shoe sizes as well as bust, waist, and hip measurements) for your preliminary shopping trip, which, for expediency's sake, is best done without all your bridesmaids. Your bridal salon is a good place to start; the consultant will be able to help you select styles that coordinate with your gown. Bridesmaids' gowns from a salon are usually custom-ordered, just like wedding gowns, so allow plenty of time.

Once you've found a couple of styles you like, it's thoughtful to have your bridesmaids help you make the final decision, especially if they will be paying for the dresses themselves. Try to find your preliminary choices in just one salon or store for the sake of efficiency: your bridesmaids can see all the styles at once
and try them on if they want.

Bridal designers are aware that bridesmaids come in a variety of sizes, so they design styles that flatter a range of figures. A good case in point is the sheath style, often featuring princess seams, that suits small or large, short or tall women equally well. Dresses with elbow-length or long sleeves, V-necklines, basque or dropped waistlines, and full skirts are also good choices for a group of women with a range of sizes. An ensemble that features a jacket adds versatility, and is a good choice for larger sizes.

If being able to wear the outfit again is a major concern, consider a suit style (skirt, jacket, and coordinating blouse or camisole, for instance). A floor-length skirt can later be hemmed to knee-length for greater wearability.

The accessories

Identical earring-and-necklace sets are very popular gifts for bridesmaids (today's large selection of fashion jewelry makes this a very affordable option), and are the perfect finishing touch to a coordinated look. Alternatively, discuss jewelry with your bridesmaids and agree on a look that everyone can comply to.

Shoes dyed to match their dresses produce a stylishly coordinated effect. However, if the budget doesn't allow this, ask your bridesmaids to wear the same color and style of shoe (black pumps, for instance).

A nice gesture is to supply your maids with hose in the proper color; they will appreciate having one less thing to buy, and they'll all match. Buy two pairs for each woman

The makeup

Beauty is in the eye of the beholder, and when it comes to makeup, this is especially true. Finding a pretty beauty look for your bridesmaids can become a fun occasion if you schedule appointments for makeup consultations or makeovers at your beauty salon or your favorite beauty counter. Another option is to have a makeup artist come to your home for a makeup party. Either way, the result will be a group of woman with equally flattering looks and the same degree of intensity to their makeup. Be sure the consultant or makeup artist knows the style and color of the bridesmaids' dresses and the degree of formality of your wedding.

Q & A: Gifts from the groom to the bride, parents, bestman and ushers

As a groom, you will likely have the pleasure of receiving many gifts. Just as pleasant is the presentation of gifts to the people you wish to acknowledge at this important time in your life.

We offer here some suggestions for gifts. Please choose from the following recipients:

The bride

Possibly the oldest wedding-gift tradition, still followed by many couples, is that of the bride and groom giving gifts to each other. These gifts should reflect your commitment, and therefore be something that will last a long time. Items that can be engraved with the entwined initials of the bride and groom and/or the wedding date are especially appealing. However, it is not necessary to spend a lot of money; sometimes a heartfelt message can be delivered in the form of a sentimental, homemade token.

  • a picture frame for her office desk
  • a pledge or poem you've written yourself and framed, or written in a beautiful greeting card, or inscribed in the front of a special book
  • rubber stamps of both your initials and a collection of eco-friendly writing paper
  • a beautiful figurine (which might do double duty as the topper for the wedding cake)
  • a locket holding your engagement portrait
  • personalized stationery
  • a jewelry box
  • a tree seedling
  • a dress watch or piece if jewelry (e.g., a gold bangle) engraved with your wedding date
  • a specialty desk clock
  • a pearl necklace or earrings (pearls are a traditional gift for the bride)

The bestman and ushers

  • a crystal pen holder
  • an engraved, silverplated pen
  • a silverplated, stainless-steel, or pewter beer stein
  • a boxed set of two crystal brandy snifters
  • a silver or stainless-steel money clip
  • a silverplated letter opener
  • a silver key chain
  • an engraved, silverplated business-card case
  • a silverplated or stainless-steel coaster set
  • a silverplated corkscrew
  • a silverplated or crystal sculpted paperweight
  • a stainless-steel shaving set
  • a pocketknife
  • a silver letter-opener
  • a picture frame
  • a desk clock
  • a personalized coffee-mug or baseball cap
  • a monogrammed address book
  • silk boxer-shorts or a vest


Tradition dictates that the help given by the best man and ushers be acknowledged with gifts. These should be chosen to reflect the style of your wedding day. Though it is simpler to give all the groomsmen identical gifts, the modern groom is not bound to this rule. However, if gifts are chosen to reflect your attendants' individual interests or tastes, the value of each gift should be the same. Choose with care, keeping in mind that these mementos will be cherished for a long time. Monograms add a personal touch and enhance sentimental value.

The gift for the best man is often different from the ushers', to reflect his larger contribution to the wedding planning and the special role he plays on the day.

Though your time will be at a premium as your wedding day grows closer, do take the time to put some thought into how you will present your gifts. A thank-you gift that has been wrapped with care shows how much you value the recipient's friendship and support. Enclose a card with a short note mentioning the role the recipient is playing in your wedding and anything they did during your wedding preparations that especially touched you.

There are two occasions when presenting your attendants with their gifts is timely and thoughtful. The first is to host a party for your attendants. Whether a casual get-together at home or a formal luncheon or dinner at a restaurant, this event provides an intimate moment for you to address your sentiments and thanks to your attendants only. The other option is to choose a moment during the rehearsal dinner to present your gifts. This allows you and your fiancée to make a joint speech or toast in which you share your thanks to your attendants with your family and close friends.

Your parents

A modern trend is to give gifts to your parents. One popular option is a gift that symbolizes the ties that bind you to them even as you start your own family. Your grandparents', your parents', and your own wedding portraits, all framed together, make a gift that fits this category beautifully.

Other suggestions:

  • your engagement or wedding portrait in a silver picture frame engraved with the wedding date
  • a bouquet of flowers, perhaps an arrangement that echoes the colors and style of the bride's bouquet, to be delivered to your parents' home the morning after the wedding
  • an engravable silver tray
  • silver or crystal candlesticks
  • a figurine
  • a piece of art

Q & A: Gifts from the bride to the groom, maid of honor, flowergirl, parents

Suggestions for gifting the groom, the maid of honor and bridesmaids, the flower girl, the ring bearer, and your parents.

As a bride, you will likely have the pleasure of receiving many gifts. Just as pleasant is the presentation of gifts to the people you wish to acknowledge at this important time in your life.

We offer here some suggestions for gifts. (If you are handy at crafts, go to Made for memories for further inspiration.)

Please choose from the following recipients:

The groom

Possibly the oldest wedding-gift tradition, still followed by many couples, is that of the bride and groom giving gifts to each other. These gifts should reflect your commitment, and therefore be something that will last a long time. Items that can be engraved with the entwined initials of the bride and groom and/or the wedding date are especially appealing. However, it is not necessary to spend a lot of money; sometimes a heartfelt message can be delivered in the form of a sentimental, homemade token.

  • a handmade box to hold his jewelry or stamps and paperclips
  • a tree seedling
  • a sweater you've knitted yourself with the pledge to always keep him warm
  • a fancy one-of-a-kind or custom-made vest
  • engraved cuff-links
  • a dress watch engraved with your wedding date
  • a specialty desk clock
  • a love poem or song you've written yourself
  • a pledge of your undying love, written in a beautiful greeting card or inscribed in the front of a special book

The maid of honor and bridesmaids

  • a matching set of fashion jewelry (necklace and earrings) to wear for the wedding
  • a homemade all-season wreath
  • a crystal vanity dish
  • an engraved pen
  • a silver or crystal-handled letter-opener
  • an engraved compact
  • a cut-crystal caddy/lidded jar for the dining table or dresser
  • engraved silver heart-shaped earrings
  • a crystal perfume bottle
  • a monogrammed silver compact
  • a silverplated bracelet engraved with initials
  • a silverplated or crystal bud vase
  • a figurine
  • a crystal ring holder
  • a crystal atomizer
  • a silver or crystal short candlestick
  • a sterling-silver, silverplated, or sculpted-glass picture frame
  • a fancy clock
  • a monogrammed address book

Tradition dictates that the help given by the maid of honor and bridesmaids be acknowledged with gifts. These should be chosen to reflect the style of your wedding day. Though it is simpler to give all the bridesmaids identical gifts, the modern bride is not bound to this rule. However, if gifts are chosen to reflect your attendants' individual interests or tastes, the value of each gift should be the same. Choose with care, keeping in mind that these mementos will be cherished for a long time. Monograms add a personal touch and enhance sentimental value.

The gift for the maid of honor is often different from the bridesmaids', to reflect her larger contribution to the wedding planning and the special role she plays on the day.

Though your time will be at a premium as your wedding day grows closer, do take the time to put some thought into how you will present your gifts. A thank-you gift that has been wrapped with care shows how much you value the recipient's friendship and support. Enclose a card with a short note mentioning the role the recipient is playing in your wedding and anything they did during your wedding preparations that especially touched you.

There are two occasions when presenting your attendants with their gifts is timely and thoughtful. The first is to host a bridesmaids' party. Whether a casual get-together at home or a formal luncheon or dinner at a restaurant, this event provides an intimate moment for you to address your sentiments and thanks to your attendants only. The other option is to choose a moment during the rehearsal dinner to present your gifts. This allows you and your fiancé to make a joint speech or toast in which you share your thanks to your attendants with your family and close friends.

The flowergirl

  • a homemade teddy-bear bride
  • a faux-pearl bracelet or necklace
  • a children's figurine
  • a silver or pewter tooth-fairy box
  • a music box
  • a pretty picture frame holding a picture of the bride with the flowergirl on the wedding day
  • a personalized T-shirt (buy washable fabric-decorating supplies from a crafts store and make your own T-shirt tribute)
  • a homemade drawing kit containing crayons, paper, etc.
  • - great for keeping busy hands occupied during the reception, too.
  • a new lunch box
  • a promise to take her to a feature movie

The ring bearer

  • a silver or pewter tooth-fairy box
  • a music box
  • a personalized T-shirt (buy washable fabric-decorating supplies from a crafts store and make your own T-shirt tribute)
  • a homemade drawing kit containing crayons, paper, etc. - great for keeping busy hands occupied during the reception too.
  • a new lunch box
  • a promise to take him to a feature movie
  • a picture frame holding a picture of the bride and groom with the ringbearer on the wedding day

Your parents

A modern trend is to give gifts to your parents. One popular option is a gift that symbolizes the ties that bind you to them even as you start your own family. Your grandparents', your parents', and your own wedding portraits, all framed together, make a gift that fits this category beautifully.

Other suggestions:

  • your engagement or wedding portrait in a silver picture frame engraved with the wedding date
  • a bouquet of flowers, perhaps an arrangement that echoes the colors and style of the bride's bouquet, to be delivered to your parents' home the morning after the wedding
  • an engravable silver tray
  • silver or crystal candlesticks
  • a figurine
  • a piece of art

Q & A: Who Should Walk The Bride Down The Aisle?

Q. Having my father walk me down the aisle and "give me away" is not an option for me. What can I do instead?

A. It is your decision whether you want to be escorted down the aisle or not and, if you do, by whom. There are several options:

Someone other than your father can escort you, someone you are close to who has been influential through your life, such as your mother, your grandfather, an uncle, a brother, etc. Don't let sexism or appearances get in the way of acknowledging and depending upon the right person. You can walk alone. This option is a reflection of the times: brides these days are more mature, more independent, with lives of their own; the idea of being "given away" seems antiquated and perhaps even sexist. Many brides would prefer not to be caught up in a very old tradition that symbolically perpetuates the myth that the daughter is the property of the father, to be given away by him at her wedding. By walking up alone, you are symbolizing your personal journey into matrimony.

You can walk alone halfway and meet your groom, going the rest of the way with him. In this way you symbolize quite literally that you are going forward to make your vows together, unified and giving strength to each other.

Nowadays, many couples are adopting the Jewish tradition of having both parents walk the bride, and in some cases the groom as well, down the aisle, reflecting their pride in and reliance on family unity.

Q. I would like my stepfather and father to walk me down the aisle, but the church aisle may be too narrow. Will it look awkward if my father walks me halfway down the aisle then sits down, then my stepfather walks me to the altar and gives me away?

A. First, do both of your fathers know that you intend to have both of them walk you down the aisle, and are they okay with this idea? I think it would be extremely awkward to have the two fathers share this role, regardless of how wide the aisle. Do consider choosing one or the other. You can always honor the other fellow during the service by having him do a reading or say a prayer honoring family and love.

Q. My stepfather and mother will be paying for my wedding. Does my stepfather "have" to walk me down the aisle, since he is footing the bill? (I would prefer my father to do it.)

A. Since your stepfather is paying, he must feel close to you, so do be sensitive to his feelings when making your decision. Also consider your mother's feelings; she may be estranged from your real father and feel very uncomfortable about having him take the spotlight while your stepfather is footing the bill. If you want your natural father to walk you down the aisle, make sure to have a long heart-to-heart with your stepfather and your mother, explaining the reasons for your choice.

The Wedding Etiquette Of Introductions

You're in the receiving line, your groom at your elbow, and your great-aunt Mildred approaches to meet your one-and-only for the first time. This is the lady who taught you how to curtsey when you were four, eat an artichoke at 13, and distinguish a cabernet from a chardonnay on your 18th birthday. Now, on the very day you want to exude elegance, you hesitate. You know there's a way to show your respect to someone when making introductions, but it flies out of your head. What to do?

Remember this rule: when making introductions, you present the lesser "ranking" person to the senior person. Here's how to determine status:

An older person outranks a younger person.

Someone senior or more important at work outranks someone more junior or less important at work.

An out-of-town guest outranks a local guest of equal status.

A person serving a religious ministry outranks a lay person.

The way you present the person is simple: you say the name of the senior person first. Thus, in the case of your great-aunt Mildred, who outranks your groom by virture of the fifty-odd years she has on him, you say: "Auntie Mildred, may I present my husband, George Brown. George, this is my great aunt, Miss Mildred Fitzgerald." A more relaxed version of this would be: "Auntie Mildred, I'd like you to meet George Brown, my new husband," etc.

In the above introduction, you're assuming that George will be calling your aunt "Miss Fitzgerald" until she has given the go-ahead to call her anything more informal. It's a good rule of thumb to use the formal name of the senior person when making an introduction so that the junior person isn't placed in the awkward position of only knowing a senior person's very personal and intimate moniker. For instance, when introducing your boss to your teenage brother, you wouldn't say: "Bob, I'd like you to meet my brother, Billy. Billy, this is Bob, my boss." Instead, you'd say: "Billy, this is Mr. Greengate, my boss."

When you introduce someone to someone else of equal status, it doesn't matter who is presented to whom. However, it's thoughtful to make the introduction as informative as possible. Thus, if you're introducing your friend from the same department at work to your friend from the old neighborhood, try: "Jane, I'd like you to meet John Brown, my co-conspirator on our high-school yearbook. John, this is Jane Doe, who helps me keep my sanity at Acme Consolidated." Now they both have snippets of raw material to start a conversation.

Introducing your brand-new in-laws to guests at your wedding reception also requires a show of respect. Your in-laws will probably want you to address them in a more familiar manner as time goes on. However, etiquette dictates that you should continue to call them by the names you've been using (Mr. and Mrs. Brown, or Mr. and Mrs. B., for instance) since you met them. Tying the knot does not give you the right to start calling them Mom and Dad. Only they can give you permission to use a more intimate name and they will let you know what those names will be.

Many weddings these days will include a few extended family members. A wedding is a celebration of two families joining together, so introductions should include a brief explanation of how a family member, current or otherwise, relates to you. For instance: "Mr. Jones, I'd like you to meet my stepfather, Mr. Brown," or, "Mrs. Jones, I'd like you to meet Jane. Jane was married to my brother, Bob, and is now married to David Smith." Avoid going into an elaborate family history - or worse, revealing sordid details - when introducing an ex-family member to another guest. When introducing a couple who live together, whether they are straight or gay, it isn't necessary to delve into an explanation of their relationship. Simply say "Mr. Jones, I'd like you to meet Chris Smith and Tom Brown. Chris and Tom, this is Mr. Jones." The couple then have the choice of defining their relationship to their new acquaintance during the course of the ensuing conversation.

A final note: the bride and groom should be very clear on what the bride's last name is going to be before the wedding, so that when introductions are made there are no shocks or hurt feelings. If, for whatever reason, the bridal couple feel that the bride's choice of last name may be a sensitive issue with some members of the immediate family, they should ensure the family is aware of their decision well in advance of the wedding.

Entertaining Q & A: Drinks, Bar, Glassware, Hors d'oeuvres

How to calculculate how big a tent you'll need for the number of guests you'll have at a garden wedding with outdoor reception.

Allow one square metre (12 square feet) per person inside your yard and/or marquee. This figure also includes room for tables. For example, if you are having 100 guests, you will need a marquee measuring 9 x 12 metres (30 x 40 feet). Allow extra space in the marquee for the caterer to set up his serving table and/or buffet tables. There should be at least one buffet table for each 75 guests.

How to know how many drinks you'll need.

For an average cocktail party of three hours' duration, allocate an average of three drinks per person. Allow three to four drinks for a buffet or dinner of about four hours in length. For an all-evening party of about five or six hours, figure on four drinks per guest.

How many servings you'll get out of a bottle of wine, champagne or liquor, and how to calculate how many bottles of each kind of beverage you'll need for a party or wedding reception.

To calculate the number of bottles you'll need, first give your best guess as to what your guests will prefer. For instance, will most likely prefer wine or most drink hard liquor? Or do you predict an equal mix of wine drinkers hard liquor drinkers and beer drinkers along with a few non-drinkers?

Then start counting:

  • The average bottle of wine (26 oz./750 mL) yields 5 servings.
  • The average bottle of champagne will yield 6 flute glasses.
  • A case of champagne will yield 72 servings.
  • A 26 oz. (750 mL) bottle of spirits yields 17 servings of 1 1/2 oz. (45 mL) each.
  • A 40 oz. (1.14 L) bottle of spirits yields 25 servings.
  • Have on hand three bottles of mix for every bottle of spirits.

Before writing up your shopping list, fine tune your guesses. For instance, you might know that more of your guests prefer red wine over white, or that the majority of your older guests will predictably choose either rye or vodka.

Note: always order liquor with a generous hand. Unopened bottles can be returned in most jurisdictions.

What you'll need to set up a bar for a cocktail party.

  • Allow at least 11 lbs. (5 kg) of ice cubes per 10 adults.
  • For mix and as a simple refreshment, have on hand bottles of soda water, cola, ginger ale, lemon-lime soft drinks, tonic water, bitter lemon, tomato juice, clam-tomato juice or vegetable cocktail, orange juice, grapefruit juice, pineapple juice and a variety of diet soft drinks and still and bubbly waters.
  • For mixing cocktails, you'll need to have on hand at least Worcestershire sauce, Tabasco sauce, salt, pepper, sugar, celery sticks and maraschino cherries. If you want to serve fancy cocktails, refer to a cocktail recipe book for a complete list of ingredients.
  • For garnishes, you'll need olives, cocktail onions and sliced oranges and lemons.
  • For tools, be sure to have something in which to store ice cubes close at hand (such as an ice bucket), a corkscrew, a bottle opener, a can opener, ice tongs, shot glasses for measuring servings, a small sharp knife and cutting board, a long-handled spoon for mixing drinks, cocktail napkins, toothpicks or cocktail picks and straws.
  • For fancy cocktails, you'll need other tools, including a cocktail shaker. Refer to a cocktail recipe book for the correct tools needed for the desired drinks.


How to figure out how much of which kind(s) of glassware you'll need for the average cocktail party or wedding reception.

For a wedding reception, you'll have the bases covered if you have just three kinds of glasses: a multipurpose wine glass, a tall tumbler for all mixed drinks and flutes for champagne. Order at least one of each glass for every guest and a few extras, then order additional tumblers for those thirsty guest who will want nonalcoholic beverages after drinking alcoholic ones.

For a cocktail party, have on hand the above glassware types in the above proportions, and then add fancy cocktail glasses at your discretion. Consider offering one "specialty" cocktail as a focus of the evening, such as margaritas or martinis. This simplifies your hosting tasks immensely. If you want to offer a complete range of cocktails, seriously consider hiring a professional bartender.

How to calculate how much and what kinds of wine you'll need to throw a wine-tasting party.

This is a good occasion to seek the advice of a professional wine merchant. You'll want to treat your guests to an intriguing taste experience. A pro can not only offer you a well-balanced selection of choices, but point out wines that are making news and are appropriate for the season. He/she will also be able to suggest foods to serve with the wines. In general, for a party of eight guests or more, start with a selection of five wines: two reds, two whites and one dessert wine. Display the white wines in ice buckets. Pour each red into its own decanter, if possible, to lend a little mystery to the wines, as well as to enhance their flavors and aromas. The average bottle of wine (26 oz./750 mL) yields 5 servings.

How to calculate how many hors d'oeuvres per guest.

Determining how many hors d'oeuvres you'll need depends on what kind of hors d'oeuvres you want to serve and the anticipated duration of the party. Serving a good variety of choices is always more appealing for guests. If you are planning a two-hour cocktail party, consider about eight different choices. Then allocate three pieces of each type for each guest. If your hors d'oeuvres are pretty substantial, you can consider reducing the portion per guest to two pieces of each kind.

How to plan how long a cocktail party should be.

Cocktail parties are a good option when you want to entertain guests just prior to another event (such as a sports or theatrical event), or when you want to celebrate informally for a limited period of time (for example, when announcing your engagement to a small gathering on a weeknight, perhaps followed by dinner at a restaurant). The average cocktail party lasts between two and three hours. Any cocktail party longer than that dictates your serving something more substantial than appetizers later in the evening. If your invitation is open-ended, with no stated finishing time, then guests will expect dinner or an equivalent kind of meal. If the party is slated for a weeknight, the starting time should be calculated to allow enough time for guests to leave work and travel to your party.

Recently, more couples have been considering an elegant cocktail party for their wedding reception instead of the traditional dinner-dance, in order to have the maximum amount of time to mingle with guests. This option only works if the wedding reception is informal and is scheduled in the middle of the afternoon, when it is too early to serve a supper and too late to serve a lunch. If guests have traveled some distance to attend the wedding and are also looking forward to spending a good portion of time celebrating, couples wanting the ambiance of a cocktail party should consider an early evening cocktail party followed by a buffet with various food stations, which allows the couple to mingle throughout the dinner hour as well.

When to call back guests who haven't yet responded to your R.S.V.P.

It is perfectly correct to call guests who haven't responded to a wedding invitation to find out whether or not they will be attending. Start calling about two weeks before the wedding, a few days prior to your caterer's deadline (usually a week to ten days before the event) for confirming the final number of guests to be served dinner, to give yourself enough time to track down those would-be guests.

How to know how much punch to make.

A typical punch recipe incorporating one bottle of spirits and 12 cups (3 litres) of mix/juice will yield 30 servings. Allocate 1.5 servings of punch per person.